The following was decided at the state meeting in guidance to tournament procedures:
Tournament Schedule - 2020
It is a goal of WYSA to promote a tournament environment that offers ample competition among a variety of teams.
WYSA recognizes that Wyoming does not currently draw enough teams to effectively hold more than two tournaments on any given day.
Concerns have been raised that even with just two tournaments per day, competition is at times not effectively split to allow the best for Wyoming players.
Competition to host a tournament has increased. In the best interest of Wyoming Volleyball players, the below procedures are set.
WYSA maintains a list of Tournament Host Club contact information and has that information available on the WYSA web page. By August 1 of each year, it is the responsibility of each WYSA Tournament Host Club to update the WYSA Director of their correct contact information.
Starting in August, the WYSA Director will solicit tournament requests.
Clubs may initially vie for one “Location 1” tournament (consisting of one or two days of play on a set weekend), AND one “Location 2” tournament (consisting of one or two days of play on a set weekend).
Each tournament host may enter their tournament in alternate weekend positions.
Will advise WYSA of any additional fees entailed at their tournament.
Will assure proper resources to run the tournament and limit over extending their tournament to the detriment of the players.
Should coordinate with other clubs to host in geographically different areas of the state.
Should coordinate with other clubs to split age divisions on two day tournaments - eg: If one club would host 10 and 12’s, the other club would host 14, 16, and 18’s on Saturday, then swap age divisions on Sunday.
Should evaluate the need to limit the number of attending teams. There will be about 140 to 150 Wyoming teams, limiting each tournament to 70 teams would give a fair split, rather than a 110 and 40 split.
Should determine and advertise how they want to take registrations.
A “Tournament Team Roster Form” found on the state website under Resources, can be used.
The WYSA Board will be responsible for vetting and the sanctioning of WYSA tournaments.
Clubs may write to the board expressing their host qualifications and special circumstances.
WYSA will sanction tournaments based on, but not limited to, suggestions made by the Association members at the annual meeting, past tournament host performance, past tournament complaints, tournament host resources, tournament host plans, and ultimately what is best for the players.
WYSA will pay for AAU sanctioning of the tournament series, two Grand Prix events and one Super Regional event. The host club will pay any late event fees incurred.
WYSA will advertise all sanctioned tournaments.
Wyoming will strive to hold one conclusion tournament representing as many teams as possible.
WYSA does not prohibit clubs from hosting tournaments independent of WYSA.
VOTE: The WYSA Tournament Season will start on March 14 and conclude on May 17.
The completed schedule is still being completed.